Administrative Assistant - Early Childhood Programs

Administrative Assistant - Early Childhood Programs

Date Posted: 3/14/2019 Closing Date for Outside Candidates: 3/27/2019
Starting Date: 5/1/2019 Closing Date for Internal Candidates: 3/27/2019
    (Internal Candidates will be considered before outside candidates)  
Salary Range: $30,042-$51,670    
Reports To: Director of Intervention & Prevention Services  
Terms: year-round/full benefits    
  • Possess an associate's degree in secretarial science or three years of relevant clerical experience along with appropriate business education training and skills.
  • Have recent work experience in one or more of the following areas: secretarial, bookkeeping, clerical, computers, word processing and supervision.
  • Be able to type at the rate of 70 words per minute, and do office arithmetic and computation
  • Have a good working knowledge of computer programs.
  • Be familiar with and/or be able to operate a variety of business office machines deemed essential to the office effectiveness.
  • Be able to maintain an efficient system of filing.
  • Possess strong organizational, time management skills and communication skills.
  • Shall attend workshops/seminars periodically to upgrade skills and enhance professional growth.

Essential Functions:
 Essential duties shall include, but are not limited to:
  • Correspondence and communications of the Early Childhood Programs.
  • Respond to phone/email messages for early childhood inquiries/business.
  • Maintain accurate data for Illuminate/Skyward/PAT/32P data base and other reporting.
  • Ensure quality data submission for 32P/PAT reporting.
  • Ensure quality data submission for MSDS/CEPI data collection reporting.
  • Ensure accurate caseloads for the Special Education and Medicaid system for early childhood.
  • Complete all pupil accounting documents for each count period.
  • Complete reports and submit related hard copy reports/documents as requested by supervisor.
  • Provide support for Early On and Parents As Teachers Program including completing referrals and case management duties.
  • Coordinate seamless inclusive preschool program support as needed with Administrative Assistant of Preschool Programs.
  • Coordinate transition of special education files to elementary buildings and attend county Special Education Secretary meeting as needed.
  • Coordinate the COSF/OSEP timelines and data entry with Early Childhood team.
  • Schedule hearing and vision screening instruments to be calibrated so they remain in working order with necessary disposable supplies available.
  • Conduct tasks for general staff.
Apply To:

Send cover letter, resume and completed support staff application to:

Dr. Lori Tubbergen Clark, Superintendent
Newaygo County RESA
4747 W. 48th Street
Fremont, MI  49412

  If you have questions, please contact the NC RESA Human Resources Department at 231.924.8853.